Summary

Procurement Specialist is responsible for assisting the Head of Procurement ISAP in managing the procurement process in ISAP for various IT goods and services, ensuring cost-effectiveness, quality, and timely delivery.

This role involves collaborating with all managers of ISAP and external vendors, negotiating contracts, and maintaining procurement records.

The role is responsible for ensuring all procurement activities are compliant with signed contracts and agreed terms and conditions. The position will engage support from functional subject matter experts (eg, legal, risk management, finance) as appropriate.

The ideal candidate will have experience in procurement, strong analytical skills, and the ability to work in a fast-paced environment.   

Key Responsibilities:

 
·         Sourcing and Supplier Management:

o   Identify, evaluate, and select suppliers based on quality, cost, and delivery capabilities.

o   Conduct regular supplier performance evaluations and address any issues that arise.

·         Procurement Process Management:

o   Manage the end-to-end procurement process, including issuing purchase orders, tracking orders, and ensuring timely delivery.

o   Negotiate pricing, terms, and conditions with suppliers to achieve the best value for the organization.

o   Work with internal stakeholders to understand procurement needs and ensure alignment with organizational goals.

o   Manage RFI/RFQ/RFP process

-          Collaborate with CACIB stakeholders to identify procurement needs and develop detailed RFP/RFI/RFQ documents, including scope of work, specification, evaluation criteria and timeline.

-          Draft and launch RFI/RFQ/RFP

-          Facilitate the evaluation of vendor proposals in collaboration with CACIB stakeholder, ensuring the evaluations are conducted in a fairly and objectively.
·         Contract Management:
o   Draft, review, and manage contracts with suppliers, ensuring compliance with company policies and legal requirements.
o   Work with legal to finalize contract with selected vendors, ensuring compliance with organization policies and legal requirement.
o   Monitor contract performance and manage renewals, amendments, and terminations as needed.
·         Cost Management and Analysis:
o   Analyze market trends and pricing to identify cost-saving opportunities.
o   Monitor and report on procurement expenditures, ensuring adherence to budgetary constraints.
o   Develop and implement cost-reduction strategies while maintaining quality standards.

·         Compliance and Documentation:

o   Ensure all procurement activities comply with policies, procedures, and regulatory requirements including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.

o   Maintain accurate and up-to-date procurement records, including contracts, purchase orders, and supplier information.

o   Prepare reports on procurement activities and performance metrics for management review.

o   Analyze vendor’s risk, identify new sources and strengthen the KYS database.

o   Implement the appropriate internal controls and monitor for procurement activities.

Bachelor and above in relevant discipline 

Qualifications:

·         4+ years of experience in procurement, sourcing, contract management and/or vendor management roles

·         Solid knowledge of procurement, vendor management and contractual best practices

·         Strong negotiation, communication, and interpersonal skills.

·         Proficiency in procurement software and Microsoft Office Suite. –

·         Ability to analyze data and make informed decisions.

·         Knowledge of procurement best practices, policies, and regulations.

·         Strong organizational skills and attention to detail.