**This position will be under the Employee Referral Program in Hong Kong.

Summary

• Administer office and residential premises including maintenance, renovation and general repair.
• Manage lease agreements for office and residential premises.

Key Responsibilities
 

1. Office Renovation Projects/Works
   • Supervise and coordinate all renovation works to meet corporate needs within budget and constraints.
   • Ensure office premises design, fixtures and fittings meet with H/O standard and governance; complied with fire and security regulations etc.
2. Premises & Facilities Management
   • Oversee the day-to-day operations and maintenance of the bank’s office premises and other facilities.
   • Supervise premises support technician and premises support officer to provide maintain quality premises support standard.
   • Co-ordinate with Building Management Office to ensure office premises are properly managed and with adequate support services.
   • Manage all office maintenance including security access system, E&M equipments, furniture, fixtures and fittings etc.
   • Data Centre CRAC (air-conditioning) system and UPS system management.
   • Working with Procurement Department; co-ordinate, review and negotiate service agreement with contractors, vendors and suppliers.
   • Manage and update HO portal (WIIN) re Hong Kong premises and facilities management information.
3. Office Insurance Management
   • Annual review and arrange all office insurance and business travel insurance etc. ; also update insurance coverage record in H/O insurance portal.
   • Upkeep of global insurance information arranged by Head Office.
4. Budget / Inventory Control
   • Compilation, preparation and control of premises related budget and forecast.
   • Management of non-IT fixed assets bar code system.
   • Perform annual inventory check of office furniture.
   • Supervise off-site record management.
   • Perform checker function of purchase orders and invoice management in given system and tool.
   • Review Outsourcing information to meet with risk control requirement.
5. Physical Office Security & Safety
   • Supervise and monitor access control system,  generate Compliance reports (Marly 16b); bi-annual recertification of access right control with all enclosed departments.
6. Sustainability and ESG
   • Participate in Carbon Emission Committee to achieve net zero mission;
   • Pariticipate in Green Performance Pledge of Building Management Office to achieve various green initiatives
   • Update ESG tool (Greenway) of Hong Kong Area managed by HO.
7. Offsite Record Management
   • Manage and supervise off-site record storage management, non-IT fixed assets in bar code system and inventory check of office furniture.
8. Others
   • Any other duty assigned by Head of Department.

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided immediately upon request.

La version française est disponible sur demande à votre RH locale

University Graduate

• Hands on experience with renovation projects
• Experience & knowledge of Auto-CAD or Visio
• Good knowledge of office facilities, safety and security management, tenancy law and layout drawing
• Good knowledge in Facility Management
• Knowledge of building related regulations and ordinance

• Good organization and planning skill
• Supervisory skill
• Negotiation skill
• Client Management skill
• Communication skill
• Multi-task
• Motivated
• Team Oriented
• Problem Solver
• Creative
• Innovative

   

• PC software e.g. Word, Excel, Powerpoint, AutoCAD
• Good at Excel, Word, and other computer systems