** This position will be under the Employee Referral Program in Hong Kong.

Summary

The position is Procurement Officer within the Global Sourcing and Procurement department of HKG. We are looking for a dynamic, self-motivated and hands-on individual with a flexible and adaptable approach to fill this position.

The Procurement functions supports the full procurement life cycle from sourcing, run RFP, contract negotiation, supplier management, contracts legal review, purchase process, and spend analysis. GSP is also playing a key role in global procurement initiatives to help identifying, planning and driving various activities from time to time.

Reporting to the Procurement Manager, the successful candidate will be responsible for managing the purchasing process for HK/APAC expenses managed by GSP. This position will also be the central document administrator for all contracts and templates.

Key Responsibilities

• Identify opportunities (savings, process optimization…)
• Assist the mapping of external spend and identify action plan to optimize spend
• Launch and lead RFx
• Define the sourcing project structure and the RFP requirements with the activity manager
• Contract Negotiation & Vendor Selection with activity manager
• Maintain the standard template of terms & conditions with legal department
• Ensure the compliance of the contracts with the legal department
• Assist the activity manager in the contract management
• Assess risk of the service/the vendor and implement on-going monitoring
• Maintain the vendor management program and the templates associated with the Vendor Management Program (RFP, standard terms and conditions, risk assessment…)
• Assist on the coordinating for global / regional projects related to GSP.
• Spend reporting and analysis

In accordance with the Mandatory Reference Checking (MRC) Scheme implemented by the Hong Kong Monetary Authority (HKMA), a successful candidate for an In-Scope Position who has held a position with an In-Scope Institution in the past 7 years will be subject to a mandatory reference check.   For more details, please refer to Mandatory Reference Checking Scheme Phase 2 | The Hong Kong Association of Banks.

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided immediately upon request.

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Master’s degree in a Procurement or Business Administration

• Indirect Procurement background necessary with an understanding of current regulations and practices
• Banking experience is a plus
• Project Management experience is a plus

• Mathematically minded
• Proficient in Excel and Power BI for data analysis
• Good understanding of procurement process and international regulations

• Good knowledge of procurement software (such as Ivalua)
• Capable to effectively interact with different stakeholders in different countries
• Adaptable and curious
• Strong analytical skills
• Good team player with excellent interpersonal skills
• Excellent verbal and written communication skills in English