Key Responsibilities
Organization and Co-ordination
To supervise the self-assessment exercises and to develop Permanent Control culture within the Unit and to promote best practice with regard to Risk Management
Ø To ensure the effectiveness and consistency of the existing control through:
- mapping procedures covering all risks
- identification of activities
- identification of risks in those activities
- inventory of controls in place
- mapping of operational risks, classification by degree of importance
- action plan whenever weakness are identified and to reduce operational risks
Ø To check:
- Organization: procedures, committees, etc
- Methodology: self-assessment, control plan, reporting
- Effective implementation of application software: OLIMPIA SCOPE etc
Ø To issue warnings related to any weaknesses in internal control systems in the Unit
Ø To control and monitor, with the support of the other departments, the actual up-date and accuracy of:
- Data relating to the Unit into OLIMPIA
- Document recorded in OLIMPIA : loss reporting and incident reporting.
- Mapping using the HO Kits.
- OEA Reports and OEA Database.
- Response to internal and external audits.
Ø To participate to the Internal Control Committee under the chairmanship of the Managing Director :
- Acting as secretary: organizing, agenda, minutes
- Monitoring implementation of the committee decisions
- Submitting for approval, operational risk mapping and internal control report
- Monitoring and analyzing operational losses reports and incidents
- Monitoring the implementation of recommendation from internal & external audits.
Ø To organise the Permanent Control Committee (E-PCC) under the chairmanship of the Managing Director:
- Acting as secretary: organizing, agenda, minutes
- Monitoring implementation of the committee decisions
- Monitoring and analyzing operational losses reports and incidents
- Monitoring the implementation of recommendation from internal & external audits
Ø ORM shall draft and update the reference documentation describing the Unit’s Internal Control
Ø ORM shall prepare the Minutes of Internal Control Committee, Minutes of the Permanent Control Committee and write down the Annual Internal Control Report
Ø ORM ensures that reporting of significant events is submitted to the MD and Internal Control Committee as well as Regional Head of Operational Risk.
Ø ORM shall report Incidents and Losses related to the appearance of an operational risk (OLIMPIA)
Ø ORM shall prepare the documentation related to any significant operational dysfunction (OLIMPIA)
Ø ORM shall monitor significant trends in operational risks, through a management report including key risk indicator (KRI) and dashboard
Ø ORM reports compliance of the Outsourced Essential Activities by the activity managers on an annual basis.
Ø ORM shall prepare an Action Plan to be submitted at the ICC
Committees, documentation
The ORM should have all information for his mission; he/she will participate in committees or will receive documentation from:
- Audit: internal audit reports and half-yearly follow-up of the implementation of recommendations
- Compliance: audit from local authorities and important communications (new regulations, key regulatory reporting, KYC reporting, etc)
- Legal: new laws and reporting to Legal Head Office
- Accounting / Finance: external auditors’ reports and accounting reconciliation
Bachelor Degree/BSc Degree or equivalent
Relevant experience in accounting/ control/operational risk gained in audit and banking/financial services industry.
Highly analytical, with a strong risk and control mindset
Self-starter with strong communication and presentation skills and the ability to work effectively across all levels and functions within the Bank.