Main Responsibilities

Administration

§  Security door access management (including after-hours door access support)

§  Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace

§  Oversee facilities services, maintenance activities and incident management.

§  Manage office supplies, office equipment and pantry supplies

§  Coordinate with vendors, contractors, and service providers to ensure smooth office operations.

§  Manage business trips, hotel booking, temp accommodation and visa/work permits application process

§  Collaborate with cross-functional teams to ensure a seamless workflow

§  Analyse current operational processes and performance, recommending solutions for improvement when necessary

§  Space mapping and planning

Project Management

§  Manage the scope of ad hoc admin projects to ensure the quality and deliverables within the stipulated time.

§  Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

§  Organizing, attending, and participating in stakeholder meetings

§  Documentation and following up on actions and decisions from meetings

§  Preparation of necessary presentation materials for meetings

Sustainability Efforts

§  Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.

§  Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.

 
Legal and Regulatory Responsibilities

·    Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.

·    Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.
 

Secondary duties:

·         Any other duties may be assigned
 

Diploma and above in relevant discipline