Summary

Provide Administrative support to Managing Directors in Sponsor, Telecom, Infra and Technology Coverage teams ncluding but not limited to scheduling, calendar management, managing travel schedule, reception of visitors - including clients and visitors from CA-CIB Head Office or network.

Key Responsibilities

-Work with Altour to efficiently manage the travel calendar of the Senior Executives by ensuring adequate flight times, challenge pricing to get the best deals available, prepare itinerary, pre-checking/boarding pass, etc.

-Assist with the preparation of the weekly meetings and prepare all necessary documentation.

-Calendar management which includes, organizing business trips to visit other branches, clients or conferences

-Effective management of Senior executive’s calendar, contacts, meetings. Ensure no overlapping and breaks in schedule

-Manage the selectivity of meeting by screening the requests

-Managing address books and expense reports for all four teams and aiding in the preparation of marketing materials when needed.

-Ensure that confidential information is properly handled

-Provide support to external visitors from clients, CACIB. Assist with managing their local calendars, organize travel and other logistical assistance as necessary.

Various projects, including:

·         maintaining a calendar of quarterly earnings call release dates for public companies,

·         assist team with maintaining database of quarterly/annual earnings information (from SEC website and datasites)

·         assist with pitchbook production (printing/binding) for client meetings

·         liaise with internal and external parties for IT setup, system/database access for new employees, conference scheduling, etc

SPECIAL ROLE REQUIREMENTS:

Experience with supporting executives

·Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the US Compliance manual and Compliance policies and procedures as issued from time to time; financial security requirements, including, but not limited to, the prevention of financial crime and fraud including reporting obligations to the Money Laundering Reporting Officer.

·Complete all mandatory trainings

Salary range: $85,000 - $100,000

Bachelor’s degree

7+ years of experience

-Excellent written and verbal communication skills. Strong interpersonal skills and ability to multi-task

-Computer skills including use of Excel, PowerPoint, Word

-Prior experience in an office setting, administrative assistant or office manager role a plus

-Some familiarity with banking or capital markets a plus

-Fluent in English