Main Responsibilities
Administration
§ Security door access management (including after-hours door access support)
§ Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace
§ Oversee facilities services, maintenance activities and incident management.
§ Manage office supplies, office equipment and pantry supplies
§ Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
§ Manage business trips, hotel booking, temp accommodation and visa/work permits application process
§ Collaborate with cross-functional teams to ensure a seamless workflow
§ Analyse current operational processes and performance, recommending solutions for improvement when necessary
§ Space mapping and planning
Project Management
§ Manage the scope of ad hoc admin projects to ensure the quality and deliverables within the stipulated time.
§ Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
§ Organizing, attending, and participating in stakeholder meetings
§ Documentation and following up on actions and decisions from meetings
§ Preparation of necessary presentation materials for meetings
Sustainability Efforts
§ Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.
§ Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.
Legal and Regulatory Responsibilities
· Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.
· Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.
Secondary duties:
· Any other duties may be assigned
Diploma and above in relevant discipline