General information
Entity
About Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB)
Crédit Agricole CIB is the corporate and investment banking arm of Crédit Agricole Group, the 10th largest banking group worldwide in terms of balance sheet size (The Banker, July 2022).
8,600 employees in more than 30 countries across Europe, the Americas, Asia-Pacific, the Middle-East and North Africa, support the Bank's clients, meeting their financial needs throughout the world.
Crédit Agricole CIB offers its large corporate and institutional clients a range of products and services in capital market activities, investment banking, structured finance, commercial banking and international trade.
The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.
By working every day in the interest of society, we are a Group committed to diversity and inclusion and place people at the heart of all our transformations. All our job offersare open to persons with disabilities.
For more information, please visit www.ca-cib.com
Twitter: https://twitter.com/ca_cib
LinkedIn: https://www.linkedin.com/company/credit-agricole-cib/
By working every day in the interest of society, we are a group committed to diversity and inclusion. All our positions are open to people with disabilities.
Reference
2025-105932
Update date
13/11/2025
Job description
Business type
Types of Jobs - Administration / Facilities Management
Complementary business types
Types of Jobs - Finance / Accounting
Job title
Office Administrator M/F
Contract type
Permanent Contract
Expected start date
05/01/2026
Management position
No
Executive / Non executive
Cadre
Job summary
Working closely with the Office Manager to ensure smooth office operations across Sydney and Melbourne locations for ~70 staff.
Responsibilities include administrative tasks, vendor coordination, contract management, invoice processing, and project support for premises and applications.
This role requires a detail-oriented professional to manage expense processing, invoicing operations, and policy updates in a fast-paced environment.
Supplementary Information
Expense Management
- Process and verify employee expense claims ensuring policy compliance
- Review expense reports for accuracy and complete documentation
- Reconcile corporate credit card statements and resolve discrepancies
- Follow up on non-compliant submissions and provide policy guidance
- Prepare monthly expense reports and analysis for management
Invoicing and Payable
- Process supplier invoices and verify against contracts
- Enter invoice data accurately into financial systems
- Ensure timely payment processing according to payment terms
- Resolve payment queries
- Maintain vendor master data and track outstanding approvals
Policy and Procedures
- Develop, review, and update administration policies
- Create and maintain process documentation and workflow guides
- Ensure policies comply with regulatory and internal control requirements
- Monitor compliance and identify areas for improvement
- Communicate policy updates to staff and stakeholders
- Collaborate with Compliance and Risk teams on policy implementation
Administrative Support
- Prepare and distribute processing metrics reports
- Update process documentation and provide staff training
- Assist with system configuration, testing, and user acceptance
- Deliver end-user training and create training materials
- Assist Office Manager with day-to-day office operations
- Support smooth running of the office including facilities coordination
Position location
Geographical area
Oceania, Australia
City
SYDNEY
Remote work
occasional
Candidate criteria
Minimal education level
High school / Secondary school / A levels / AS levels / IB
Academic qualification / Speciality
Business Administration Certificate III or IV appreciated
Level of minimal experience
0-2 years
Experience
2+ experience in Accounting (expense processing, invoicing)
Required skills
- Excellent written communication and interpersonal skills
- Analytical mindset with process improvement focus
- Proactive problem-solver with initiative
- Versatile and adaptable to diverse responsibilities
- High integrity and professional approach
- Team player with collaborative attitude
Technical skills required
- High attention to detail and numerical accuracy
- Ability to manage high transaction volumes and meet deadlines
- Advanced Excel skills
- Experience with Concur for Expense and Invoicing appreciated
Languages
English