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Executive Assistant to UK MD & Office Manager

Vacancy details

General information


About Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB)

Crédit Agricole CIB is the corporate and investment banking arm of Credit Agricole Group, the 12th largest banking group worldwide in terms of tier 1 capital (The Banker, July 2020). Nearly 8,400 employees across Europe, the Americas, Asia-Pacific, the Middle East and Africa support the Bank's clients, meeting their financial needs throughout the world. Crédit Agricole CIB offers its large corporate and institutional clients a range of products and services in capital markets activities, investment banking, structured finance, commercial banking and international trade. The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.

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Job description

Business type

Types of Jobs - Administration / Facilities Management

Complementary business types

Types of Jobs - Organization / Quality
Types of Jobs - Operations

Job title

Executive Assistant to UK MD & Office Manager

Contract type

Permanent Contract

Expected start date


Management position


Job summary

CACEIS is the asset servicing banking group of Crédit Agricole dedicated to institutional and corporate clients. Through offices across Europe, North America and Asia, CACEIS offers a broad range of services covering execution, clearing, depositary and custody, fund administration, middle office outsourcing, forex, securities lending, fund distribution support and issuer services.

With assets under custody of €3.9 trillion and assets under administration of €2.1 trillion, CACEIS is a European leader in asset servicing and one of the major players’ worldwide (figures as of 31 December 2019).

The UK Branch is seeking to hire an office manager and executive assistant to the UK MD.

Key Responsibilities:

The Office Manager & UK MD Executive Assistant is responsible for the smooth day to day administration of the UK business, including the ongoing review of all existing administrative policies and procedures, identifying areas of improvement and suggesting and implementing constructive solutions. The individual will also be responsible for acting as a liaison point for the Branch with outside vendors I suppliers.

The individual will be involved in overseeing HR related matters for the department such as helping to arrange interviews, on­ boarding of new starters, and completing all necessary IT/ Compliance requirements.

As an Executive Assistant to the UK Managing Director, the individual will provide administrative and secretarial support to ensure the efficient operation of her/his working day.

Specific duties include:

UK MD Executive Assistant:

  • Diary management for UK MD
  • Preparation of meeting materials e.g. research & presentations
  • Complete UK MD meeting reports in CRM and track actions on behalf of MD
  • Acting as Secretary to relevant Branch meetings (including preparation and despatch of minutes) and support to produce all meeting materials
  • Preparation of marketing collateral and presentations
  • Up-dating the client database and generating system reporting
  • All travel for UK MD
  • Any other team administration as directed by the UK MD

Office Management:

  • Monitoring and maintaining office supplies
  • Monitoring of post and managing all shipping requirements
  • Maintenance of an effective and up to date filing system to ensure the easy retrieval of relevant materials
  • Assist with HR matters, including the coordination of recruitment and appraisals
  • Completing starters and Ieaver checklist for all staff including providing new staff inductions
  • Coordinate any IT and systems issues for the team
  • BCP liaison and contact point
  • Co-ordination of meetings and client events (including room set up and distribution of marketing material)
  • Overseas travel arrangements for all UK staff
  • Managing logging of all expenses for all UK staff
  • Managing payment of supplier invoices (in liaison with Head of Finance)
  • Managing administration of UK Intranet
  • Joint responsibility (with Compliance) for managing administration E-Campus (compliance training).  


Position localisation

Geographical area

Europe, United Kingdom



Candidate criteria

Minimal education level

Below secondary leaving certificate / GCSE

Academic qualification / Speciality

Secretarial training and GSCE level qualifications (or equivalent) in English and Maths.

Required skills

• Extensive Office Management I PA experience in a financial services firm or other blue-chip organisation.
• Experience of working with a broad level of the organisation and liaison with senior management
• Excellent organisation skills and ability to multi task
• Strong communications skills (both written and oral), including liaison with senior management
• Self-motivated
• Ability to learn quickly
• Strong team player with experience of working in a small team environment
• Ability to cope well and remain calm under pressure and to turn work around quickly
• Strong problem-solving skills
• Strong interpersonal skills
• Computer literate, competent in MS Office