Premises Manager**

Vacancy details

General information

Entity

About Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB)

Crédit Agricole CIB is the corporate and investment banking arm of Crédit Agricole Group, the 10th largest banking group worldwide in terms of balance sheet size (The Banker, July 2022).
8,600 employees in more than 30 countries across Europe, the Americas, Asia-Pacific, the Middle-East and North Africa, support the Bank's clients, meeting their financial needs throughout the world.
Crédit Agricole CIB offers its large corporate and institutional clients a range of products and services in capital market activities, investment banking, structured finance, commercial banking and international trade.
The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.


For more information, please visit www.ca-cib.com

Twitter: https://twitter.com/ca_cib
LinkedIn: https://www.linkedin.com/company/credit-agricole-cib/

By working every day in the interest of society, we are a group committed to diversity and inclusion. All our positions are open to people with disabilities.   

Reference

2024-92953  

Update date

07/10/2024

Job description

Business type

Types of Jobs - Administration / Facilities Management

Job title

Premises Manager**

Contract type

Permanent Contract

Job summary

**This position will be under the Employee Referral Program in Hong Kong.

 

Summary

  • Administer office and residential premises including maintenance, renovation and general repair.
  • Manage lease agreements for office and residential premises.

 

Key Responsibilities
 

  1. Office Renovation Projects/Works
    • Supervise and coordinate all renovation works to meet corporate needs within budget and constraints.
    • Ensure office premises design, fixtures and fittings meet with H/O standard and governance; complied with fire and security regulations etc.
  2. Premises & Facilities Management
    • Oversee the day-to-day operations and maintenance of the bank’s office premises and other facilities.
    • Supervise premises support technician and premises support officer to provide maintain quality premises support standard.
    • Co-ordinate with Building Management Office to ensure office premises are properly managed and with adequate support services.
    • Manage all office maintenance including security access system, E&M equipments, furniture, fixtures and fittings etc.
    • Data Centre CRAC (air-conditioning) system and UPS system management.
    • Working with Procurement Department; co-ordinate, review and negotiate service agreement with contractors, vendors and suppliers.
    • Manage and update HO portal (WIIN) re Hong Kong premises and facilities management information.
  3. Office Insurance Management
    • Annual review and arrange all office insurance and business travel insurance etc. ; also update insurance coverage record in H/O insurance portal.
    • Upkeep of global insurance information arranged by Head Office.
  4. Budget / Inventory Control
    • Compilation, preparation and control of premises related budget and forecast.
    • Management of non-IT fixed assets bar code system.
    • Perform annual inventory check of office furniture.
    • Supervise off-site record management.
    • Perform checker function of purchase orders and invoice management in given system and tool.
    • Review Outsourcing information to meet with risk control requirement.
  5. Physical Office Security & Safety
    • Supervise and monitor access control system,  generate Compliance reports (Marly 16b); bi-annual recertification of access right control with all enclosed departments.
  6. Sustainability and ESG
    • Participate in Carbon Emission Committee to achieve net zero mission;
    • Pariticipate in Green Performance Pledge of Building Management Office to achieve various green initiatives
    • Update ESG tool (Greenway) of Hong Kong Area managed by HO.
  7. Offsite Record Management
    • Manage and supervise off-site record storage management, non-IT fixed assets in bar code system and inventory check of office furniture.
  8. Others
    • Any other duty assigned by Head of Department.

 

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided immediately upon request.

 

La version française est disponible sur demande à votre RH locale

Position location

Geographical area

Asia, Hong Kong

City

HONG KONG

Candidate criteria

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

University Graduate

 

Level of minimal experience

6-10 years

Experience

  • Hands on experience with renovation projects
  • Experience & knowledge of Auto-CAD or Visio
  • Good knowledge of office facilities, safety and security management, tenancy law and layout drawing
  • Good knowledge in Facility Management
  • Knowledge of building related regulations and ordinance

Required skills

  • Good organization and planning skill
  • Supervisory skill
  • Negotiation skill
  • Client Management skill
  • Communication skill
  • Multi-task
  • Motivated
  • Team Oriented
  • Problem Solver
  • Creative
  • Innovative

     

Technical skills required

  • PC software e.g. Word, Excel, Powerpoint, AutoCAD
  • Good at Excel, Word, and other computer systems

Languages

Fluent English spoken and written