Summary
· To ensure that Japan’s BCP covers key business process through documentation, implementation and testing
· To ensure the Information Security guidelines of the group are well implemented and assist on the related controls
· To assist on transverse missions and projects based on Head of Organization / COO’s request.
Key Responsibilities
1. BCP (Business Continuity Plan) and IT security strategy:
- Support Crisis Management Team to make necessary coordination during a crisis time period
- Manage BCP-related documentation
- Organize necessary tests and follow up the results (connectivity, call tree, user tests, global test on recovery site…)
- Coordinate the participation to external BCP tests
- Embed BCP awareness throughout the organization
- Document necessary procedures
- To maintain necessary physical BCP-related stocks, to be prepared for crisis and to be compliant to regulations
- To protect information systems that fall within the domain of defending CACIB Japan's fundamental interests (CLSi role)
- To act as administrator for some of the internal system the Organization team is in charge of.
- Maintain and monitor validation processes for system applications
- Conduct / coordinate periodic controls
- To update CACIB Japan internal controls according to new regulatory requirements
2. Project management:
- New tools implementation sponsored by the COO and/or Head Office: Study, coordination and delivery according to the needs.
- Organizational issue investigation and solution proposal: deployment of existing solutions or creation of new ones when needed, documentation as appropriate.
- Coordinate and help coordinating transverse projects (either across departments in Japan or across entities of the Group)
3. Procedures definition and maintenance for all the departments of the Bank:
- Create or improve process Workflow when needed.
- Support departments on procedure documentation and redaction.
- Make sure that Head Office and local regulation guidelines are in adequacy.
- Ensure at least once a year that all existing procedures are up to date and validated by the relevant actors.
- Maintain the procedure repository portal (SharePoint).
- Train the users on new process when applicable.
4. Internal and external inspections:
- To assist in responding to internal audits in a timely manner for any BCP, project or IT security related matters.
- Comprehend and respond to external regulator requests (BOJ, FSA, SESC) in a timely manner for any BCP, project or IT security related matters.
5. Ad hoc requests:
- Defined by head of Organization and/or COO
Bachelor degree is essential
- Project management experience.
- a BCP setup Experience
- Audit of process experience
- An IT security position experience
Background in Banking would be a big plus: operation, IT, project management, Audit.
Fully computer literate and excellent in use of Microsoft office tools
Overall BCP work stream
Good understanding of an Investment Bank organization
PowerBI knowledge/Experience,
Financial product knowledge (operation or/and accounting point of view)